Satisfactory Academic Progress (SAP): The Higher Education Amendment Act of 1965, as amended, mandates institutions of higher education to establish a minimum standard of Satisfactory Academic Progress “(SAP)” for students receiving federal financial aid. Saint Augustine’s University makes its standard applicable to all federal, state and some institutional funds. 

The satisfactory academic progress policy applies to all terms regardless of whether financial aid was received. Satisfactory Academic Progress will be evaluated for all students (full or part-time) at the end of each term (semester & summer). Students who enroll at the mid-point (January) of an academic year or attend one semester only will also be evaluated at the end of the spring semester.  Students who begin enrollment in the summer will not have their satisfactory academic progress status reviewed until the end of summer.

Students re-admitted under the “seven-year rule” or any other rules must also meet the Satisfactory Academic Progress standards to receive financial aid.

To ensure Satisfactory Academic Progress students must meet all of the following standards:

•  Minimum Cumulative Grade Point Average (GPA)
•  Minimum Completion Standard for Attempted Credit Hours
•  Maximum Time Frame for Degree Completion

 

Undergraduate SAP Requirements

A student’s academic standing at Saint Augustine’s University is classified in one of four official standings: Good Standing, Financial Aid Warning or Financial Aid Suspension. To ensure Satisfactory Academic Progress (SAP) undergraduate students must meet all the following standards:

 

•  0-29 attempted hours                             1.75 cumulative GPA
• 30-59 attempted hours                             1.85 cumulative GPA
• 60 attempted hours and above 2.00 cumulative GPA
•  Must Earn 67% of Hours Attempted.
•  Must not Exceed 150% of Hours Required for the Degree Completion.

Students who fail to meet one or more of the Satisfactory Academic Progress standards at the time their academic progress is reviewed are not eligible for financial aid and will be placed on financial aid suspension.

 

Graduate SAP Requirements

All graduate and doctoral students must maintain the following minimum requirements to be compliant with SAP: Students in the Graduate Program are ineligible for Title IV aid.

•  Must have a Cumulative Grade Point Average of 3.0 or higher at the end of each semester.
•  Must Earn 67% of Hours Attempted.
•  Must not Exceed 150% of Hours Required for Degree Completion.

 

Completion Standard for Attempted Credit Hours

Students who receive financial aid must successfully complete a minimum of 67% of all attempted hours. If the number of completed hours drops below 67%, the student will no longer be eligible for financial aid. Attempted hours include all hours attempted at the University and transfer hours, whether or not the student earns a grade or receives credit. Successful completion of a course means that the students must obtain a grade of A, B, C, D or S.  Courses with grades of F, I and W will not qualify in meeting the minimum standard.

To calculate 67%, multiply the total number of attempted hours by .67 (rounded downward to the nearest whole number). As an example, if a student attempted credit hours are 30, he or she must complete a minimum of 20 credit hours (30 x .67 = 20) to ensure SAP at the end of each term.

 

Maximum Time Frame

Federal regulations require that a student complete their program of study within 150% (1.5) of the credit hours required for graduation or program of study, as published in the University Catalog. If the published number of hours required for graduation is one hundred twenty (120), an undergraduate student may not attempt more than one hundred eighty credit hours (120 x 1.5 = 180) and continue to receive financial aid. All attempted hours are counted in determining the 180 hours limit, including transfer hours, whether or not financial aid was received or the course work was successfully completed.  Graduate students must complete their degree within 150% of the program of study as indicated in the University Catalog.

 

Second Degree

Students who have already earned a degree and are pursuing another degree must submit a completed Second Degree Form from their Academic Department. The hours listed on the Second Degree Form indicates how many hours are required to complete the second degree.  Second degree students cannot exceed their aggregate loan limit. Second degree undergraduate students must maintain a 2.0 cumulative grade point average.  All students must and pass 67% of the total number of hours attempted.  Second degree students who previously attended the University will have their attempted and earned hours reviewed beginning with their enrollment in the second degree at the University.  Second degree students must complete their degree requirement based on the Second Degree Form within 150% of the hours required for the second degree. 

 

Withdrawal

• Withdrawal “W” grade – A withdrawal is recorded on the student’s academic record and will be included as credits attempted and have an adverse effect on the student’s ability to maintain SAP. Students who officially withdraw from the University must make up the deficit hours and are encouraged to attend summer school to remove the deficient hours.
• Incomplete “I” grade – An incomplete grade indicates that a student has not finished all coursework required for a grade and is included in the cumulative credits attempted. An incomplete will count toward attempted hours but not as hours passed until a final passing grade is posted in the Registrar’s Office and may negatively impact the required 67% completion rate.
• Repeated courses – Students (undergraduate) may only receive federal financial aid for one repetition (repeat) of a previously passed course. For the purpose of federal and state financial assistance, students who have passed a course with a grade of a “D” or better may only repeat the class one additional time and receive financial aid for that course. All repeated courses are included in the total attempted hours for SAP evaluation.
• Change of Major – A student may change from one degree to another during attendance at the University. Students who change from one major to another are still expected to maintain SAP and complete the coursework within the timeframe or hours limitation stated unless an appeal is approved. All attempted hours from a prior major are included in the total attempted hours. A Satisfactory Academic Plan of Action may be established for the new degree.
• Audited courses – Courses audited do not count as either attempted or earned hours. A student will not receive financial aid for an audited course.
• Hours Enrolled – The number of credit hours in which the student is enrolled on the day following the published last day to add/drop a class will be used as official enrollment for financial assistance purposes; full-time status is twelve or more hours. If a student withdraws from classes after the last day to add/drop a course, they may not meet the minimum number of hours to be earned in one term.  Re-admitted students will be reviewed on their previous academic records in order to determine eligibility for assistance, whether or not financial aid was received. Readmitted students not maintaining SAP must submit a letter of appeal.
• Transfer Credits – Courses accepted as transfer credits are included in the total attempted and total earned hours in determining whether or not a student is maintaining Satisfactory Academic Progress.

 

Readmitted, Academically Suspension or Dismissal

Re-admitted students are not automatically eligible for financial aid.  A student who has left the University for one or more terms and has been readmitted will have Satisfactory Academic Progress for Financial Aid reviewed after readmission. Students readmitted under any readmission policy, as well as students placed on Academic Suspension or Dismissal must meet the SAP standards to receive financial aid.  Academic suspension is determined by the Registrar’s Office.  Students on academic suspension will not have their appeal reviewed until their suspension or dismissal is removed.  Students who are academically suspended at the end of the fall/spring semester are not eligible for financial aid during the summer term(s).  Financial Aid appeals for summer term(s) are reviewed on a case-by-case basis.

 

Financial Aid Termination

Students who do not meet the Satisfactory Academic Progress standards are not eligible for further financial aid, including Summer School. Students will be notified by Office of Financial Aid and Scholarships of their financial aid termination at the end of each term through a letter to their permanent address and to their university e-mail account. Students whose financial aid is terminated must remove their academic deficiencies or have an appeal approved before their aid can be reinstated.

 

Academic Suspension

Students who are academically suspended at the end of the semester but are allowed to enroll in the summer term as a condition of their reinstatement, are not eligible for financial aid during the summer terms.

 

Unofficial Withdrawal

Students who fail to earn a passing grade for any of the courses they attempted due to non-attendance or unofficially withdrawn from the University, may be required to repay all or a portion of aid for the term not completed and may not be eligible for future financial aid unless an appeal is approved.

 

Appeal Procedure

Students not meeting SAP may appeal for reconsideration of financial aid. This is not the same appeal process as the Academic Appeal for readmission to the University.  To appeal for the reinstatement of financial aid eligibility, students must complete and submit the SAP appeal form to the Office of Financial Aid and Scholarships indicating the extenuating circumstance(s) (i.e. personal illness, injury, medical problems, military obligations, change in living arrangements, undue hardship, death of parent or immediate family member or relative, family emergency or other special circumstances) that may have prevented them from performing at his/her academic best and describe how the extenuating circumstance(s) has changed.  Documents supporting the student’s appeal must accompany (if applicable) the SAP Appeal form.  Failure to provide supporting documentation may result in the denial of the appeal.   

Students must meet with the Academic Advisor to determine what courses are needed for them to successfully get back on track and complete the academic semester, year, or program of study.  The appeal form will be reviewed the Financial Aid Committee within 14 business days of submission. It is important to note that submitting a Satisfactory Academic Progress Appeal form does not guarantee an approval for reinstatement of a student’s aid eligibility.

Please note: Satisfactory Academic Appeals submitted indicating sexual or relationship violence will be referred to the Title IX Coordinator. 

 

Conditions for Reinstatement

Students will be notified, in writing of the appeal decision within 14 business days. If an appeal is approved, the student will be placed on probation and they must sign a Satisfactory Academic Progress Action Plan with the Office of Financial Aid and Scholarships before any aid is awarded. Students who are granted an appeal and do not meet the requirements are placed on financial aid suspension until satisfactory academic progress is achieved.  A student on financial aid probation will be reviewed at the end of each semester or as indicated on the Plan of Action to ensure the requirements are being met.  Students who fail to meet the conditions of the Plan of Action, while on an approved appeal will not be eligible for aid for the upcoming semester. Students may submit another appeal.  It is important to note that submitting a Satisfactory Academic Progress Appeal form does not guarantee an approval for reinstatement of a student’s aid eligibility.   

 

Reestablishing Eligibility for Financial Aid

Any student whose financial aid has been terminated may reestablish their eligibility based on the individual student’s academic standing by any of the following methods:

• Enroll and pass a course or courses in Summer.
• Students not meeting Satisfactory Academic Progress at the end of the semester who attend summer school will have their SAP status reviewed again at the end of each summer session to determine whether or not SAP deficiencies have been removed.
• Repeat and pass courses in which a grade of “F” was earned.
• Satisfy requirements for all incomplete “I” grades.
• Receive an Approved SAP appeal.
• Complete a semester or semester(s) using their own resources.

It is the responsibility of the student to be aware of his/her SAP status.  The awarding of financial aid will depend on the student’s eligibility and the availability of funds at the time of the appeal approval or reinstatement of eligibility.

Submitting an appeal does not guarantee approval.  Appeals are reviewed and approved based on individual extenuating circumstances; individual academic performance and any documentation submitted.

 

Denied Appeals

If an appeal is denied, students may attend without financial aid to re-establish aid eligibility.  Students will be responsible for all charges associated with their enrollment. 

Students who are not meeting the Satisfactory Academic Progress standards may explore alternative payment options.  For instance, the University’s monthly tuition payment plan or applying for an alternative student loan.

 

Withdrawal

Students who withdraw from all classes in a semester may be required to return some or all of the financial aid paid to their account.  Per federal regulations, the Office of Financial Aid & Scholarships will perform a Return of Title IV funds calculation.  Once a student attends beyond the 60% point of the semester, the student is considered to have earned 100% of all aid.  A withdrawal prior to the 60% point of the semester or non-attendance in classes may result in federal or state aid being return to the program and the student possibly owing a balance to the University.

 

Summer Award

Generally, students are awarded financial aid for the summer session before spring grades are posted.  If it is determined that a student was awarded aid for the summer and is not meeting SAP at the end of the spring semester, the financial aid awarded for the summer will be canceled. 

Deficient GPA – Students can only increase their cumulative grade point average by attending Saint Augustine’s University and repeating courses they failed.

Deficient Hours – Students may remove their deficiency in hours may take courses at Saint Augustine’s University or at another institution if approval is granted by the academic department.  Hours cannot be reviewed until they have been transferred to the University and are indicated on the student’s academic record at the University.

 

Financial Aid Eligibility Status Definition

Satisfactory: Students who have met SAP will have earned a cumulative GPA as state in the policy above and the completion rate of 67%.

Financial Aid Warning: Students who have not earned the required GPA or completion rate will be placed on financial aid warning for the following semester. Satisfactory academic progress will be monitored at the end of each term to determine if the student meets the standards of progress and is eligible to continue to receive financial aid.

Financial Aid Probation: Students whose appeal has been approved by the Financial Aid Appeal Committee are placed on financial aid probation.

Notification of Financial Aid Termination/Suspension or Warning: The Office of Financial Aid & Scholarships will send an email to any student who is placed on financial aid warning or suspension, this information will also be available on the Falcon Landing Self Service Student Portal. Failure to read your email correspondence or review the Falcon Landing Portal does not negate a suspension or warning status.

Developmental Courses:

The federal regulations that govern federal financial aid impose a limit to the total number of developmental courses a student can take and receive federal financial aid (34 CFR 668.20). This regulation states a student may receive federal financial aid for up to one academic year’s worth of developmental classes (not to exceed 30 credit hours). All hours exceeding this limit, will not be disbursed/offered using federal financial aid.